Integrate a customizable employee scheduling model in your software.
Speed up your development process by customizing our Employee Scheduling model template.
Minimize overtime, automate planning
and benefit from cost savings.
- Assign shifts in seconds
- Customize for your use case
- Change planning in real-time
The Developer Platform to Optimize your workforce management software
Add AI-powered constraint optimization in your workforce management software.
Developer platform with ready-made employee scheduling solver model
Customizable: add any business rule (constraint)
Recommendation engine suggesting employee backups
Real-time planning, cater for unexpected events
Continuous planning allows for stronger forward looking schedule.
Fully managed or self-hosted, accessible as API
Assign 1000s of shifts in seconds.
Publish shifts to employees
What our customers say about Timefold
"Timefold worked in partnership with NEC to provide the optimisation required and extended their platform to accommodate specific requirements for the Social Housing sector. The time to market was shortened through agile partnerships working."
Timefold is for
SaaS software vendors
- Developers of workforce management SaaS
- No need to create a proprietary auto scheduling optimizer
- Simply integrate Timefold as a plug-in and benefit from customizable employee scheduling capabilities in your software
In-house Development Teams
- In need of a custom employee shift assigning solution
- Development team able to integrate and customize scheduling model template
- Looking to build an in-house solution
Start with the preconfigured constraints in our model template
Weight existing constraints or add your own custom ones for your use case
Skill
Assign the right person for the job. Match skills to tasks for efficient assignments.
Multi-location
Coordinate scheduling across multiple locations or branches, ensuring uniformity and efficient resource allocation.
Fairness
Equal distribution of desirable shifts and hours among employees.
Shift limit
Limit the number of hours or consecutive shifts an employee can work.
Shift synergy
Ensure specific team members are always on the same shift.
- See full list in our documentation
With Timefold you avoid these common pitfalls in employee scheduling
Pitfall: Assigning shifts without matching employee skills leads to inefficiencies and reduced performance.
Timefold Solution: Utilizes the requiredSkills and preferredSkills attributes for shifts and the skills attribute for employees to ensure a perfect match, optimizing staff allocation and enhancing operational efficiency.
Pitfall: Scheduling without regard to labor laws leads to legal issues and potential penalties.
Timefold Solution: Incorporates Period rules and Consecutive days worked rules to maintain compliance with labor laws, automatically adjusting schedules to meet legal requirements.
Pitfall: Manual scheduling is time-consuming and prone to errors, leading to suboptimal shift assignments.
Timefold Solution: Automates the scheduling process, reducing manual effort and minimizing errors, as outlined in the typical user workflow section, from creating and submitting problem datasets to retrieving optimized schedules.
Pitfall: Overlapping shifts can result in understaffing or employee overtime, increasing costs.
Timefold Solution: The Overlapping shift constraint prevents scheduling conflicts, while allowing for controlled overlaps through allowOverlappingShiftsRules when necessary, ensuring compliance and cost-efficiency.
Pitfall: Not considering employee availability and preferences can decrease morale and increase turnover.
Timefold Solution: Offers detailed attributes like preferredTimeSpans, unavailableTimeSpans, and preferredPairings to accommodate employee needs, boosting satisfaction and retention.
Pitfall: Without a focus on cost control, scheduling can lead to unnecessary expenses.
Timefold Solution: Utilizes Costs rule and Employee cost group configurations to monitor and optimize the financial impact of shift assignments, ensuring cost-effective scheduling solutions.
Pitfall: Assigning too few shifts to employees or not aligning shifts with employee skills leads to underutilization, where you pay for resources that are not fully used.
Timefold Solution: Utilizes skills matching and Balance shift count rule to ensure that employees are efficiently scheduled according to their capabilities and availability, maximizing resource utilization and minimizing idle time.
Pitfall: Adjusting schedules at the last minute often comes with increased costs, whether from calling in off-duty employees at higher pay rates or the operational disruptions caused by understaffing.
Timefold Solution: The Recommend Employee feature quickly identifies the best candidates for filling unexpected gaps, minimizing the need for costly last-minute changes by providing efficient, data-driven recommendations.
How developers automatically assign employees to shifts
Timefold Employee Scheduling Template FAQs
Timefold is designed for easy integration with a wide range of HR and payroll systems through API connectivity. We provide detailed documentation and support for REST APIs, allowing seamless data exchange and functionality within your existing software ecosystem.
Timefold offers both a fully managed cloud service and an on-premise (self-hosted) option, giving you the flexibility to choose the deployment that best fits your security, control, and infrastructure needs.
Our platform offers extensive customization through a powerful rule engine that allows you to define specific scheduling rules, constraints, and preferences. From setting individual employee availability to complex labor compliance requirements, Timefold can be tailored to meet the precise needs of your organization, ensuring that your scheduling is both efficient and compliant.
Yes. Timefold is built on a scalable architecture that supports businesses of all sizes, from small startups to large enterprises. Our solution can handle increasing amounts of data and complex scheduling scenarios, ensuring that as your business grows, Timefold grows with you, maintaining performance and reliability
We prioritize data privacy and security. Our system uses encryption for data in transit and at rest, regular security audits, and access controls to ensure that your employee information is protected against unauthorized access and breaches.
Our solution utilizes dynamic scheduling algorithms that can quickly adapt to changes, such as fluctuating demand, employee availability, or last-minute absences. Timefold's flexibility ensures that your scheduling remains optimal, responsive, and resilient to change, minimizing disruptions and maintaining operational efficiency.
Implementing Timefold can lead to significant cost savings and operational improvements, including reduced labor costs through efficient scheduling, minimized overtime, and improved compliance to avoid fines. Additionally, by automating and optimizing scheduling, you can expect enhancements in employee satisfaction, productivity, and overall service quality.